Music teacher invoice template

How do music teachers usually invoice?

Music teachers invoice termly in advance for weekly lessons with the number of lessons in the term stated, or monthly for adult learners, and invoice schools and music hubs for peripatetic teaching by the hour at the end of each month or half term. Exam fees are recharged at cost when the teacher enters the pupil. Lessons missed by the pupil are not refunded under the usual termly terms, which should be on the invoice.

Music teachers in this example give the customer 7 days to pay. Hourly rates run from £30 to £60.

What should a music teacher put on an invoice?

Beyond the legal basics, music teachers should:

• Invoice termly in advance with the number of lessons and the term dates.
• State that lessons missed by the pupil are not refunded or made up except for teacher absence.
• For schools, list hours by week and the number of pupils, and quote the school's PO.
• Recharge exam entry fees at cost with the board and grade named.

Every UK invoice, whatever the trade, must also show:

• a unique, sequential invoice number
• your business name and address (and company number if you trade as a limited company)
• the client’s name and address
• the invoice date and, for VAT invoices, the date of supply if different
• a clear description of each item of work or goods
• the amount due and when it must be paid
• your VAT number, the VAT rate per line and the VAT total, if you are VAT registered

Do music teachers charge VAT?

Music tuition is a subject ordinarily taught in schools, so lessons taught personally by a self-employed teacher are exempt from VAT. Peripatetic teaching invoiced to a school or music service is also exempt when you teach personally. If you employ other teachers or run a music school through a company, their lessons are standard rated once turnover passes £90,000. Exam entry fees paid to the board are passed on at cost.

Because this income is exempt or zero rated, the Flat Rate Scheme is rarely useful: exempt sales count in flat rate turnover but earn no VAT, and zero rated sales mean you would pay flat rate VAT on income that carries none. The sector listed above (Any other activity not listed elsewhere, 12%) applies only if you register for other taxable income.