Videographer invoice template
A worked example for videographers in the creative and media category, with 2026 prices and the VAT rules that apply.
A videographer invoice should show a unique invoice number, your name and address, the client's details, the date, each item of work with its price, and the total due. Videographers typically allow 30 days to pay and take a 40% deposit. VAT at 20% is added only if you are VAT registered.
Example videographer invoice
Dated 1 October 2026 with 30 day terms and a 40% deposit already received. Names and prices are fictional.
Invoice
INV-0042
From
E. Rossi
Videographer
7 Station Road
Leeds
LS6 2AB
Bill to
Hilltop Farm Shop
Hilltop Lane
Ludlow
SY8 2EJ
- Invoice date
- 1 October 2026
- Due date
- 31 October 2026
- Terms
- 30 days
- Reference
- Videographer work, October 2026
| Description | Qty | Unit price | VAT | Amount |
|---|---|---|---|---|
| Filming day, corporate brand film, 1 camera operator with kit | 2 days | £650.00 | 20% | £1,300.00 |
| Edit and grade, 3 minute film plus two 30 second social cuts | 4 days | £420.00 | 20% | £1,680.00 |
| Licensed music track | 1 licence | £95.00 | 20% | £95.00 |
| Drone operator and footage, half day | 1 half day | £380.00 | 20% | £380.00 |
- Subtotal
- £3,455.00
- VAT at 20%
- £691.00
- Total
- £4,146.00
- Less deposit received (40%)
- -£1,658.40
- Balance due
- £2,487.60
Typical rates for videographers
Guide figures for 2026. Rates vary by region and experience; the VAT figures come from the 2026-27 tax year data.
| Item | Typical figure |
|---|---|
| Typical hourly rate | Not usually quoted |
| Typical day rate | £450 to £1,100 |
| Payment terms | 30 days |
| Deposit | 40% up front |
| VAT flat rate sector | Film, radio, television or video production (13%) |
| VAT registration threshold | £90,000 taxable turnover in 12 months |
How do videographers usually invoice?
Videographers quote a project as filming days plus edit days, with music licences, drone work and voice-over recharged at cost, and invoice 40% to 50% on booking with the balance on delivery of the final edit. Revisions beyond the two rounds normally included are charged per day. Wedding videographers follow the photographer model with a booking fee and the balance before the day.
Videographers in this example give the customer 30 days to pay, after a 40% deposit taken before the work starts. A full day is typically £450 to £1,100.
What should a videographer put on an invoice?
Beyond the legal basics, videographers should:
- Split filming days from edit days on the invoice; clients understand both as time.
- State the deliverables (length, formats, number of cuts) and how many revision rounds are included.
- Recharge music licences, drone and voice-over at cost with the licence terms noted.
- Make the balance payable before final files are released, and say so.
Every UK invoice, whatever the trade, must also show:
- a unique, sequential invoice number
- your business name and address (and company number if you trade as a limited company)
- the client’s name and address
- the invoice date and, for VAT invoices, the date of supply if different
- a clear description of each item of work or goods
- the amount due and when it must be paid
- your VAT number, the VAT rate per line and the VAT total, if you are VAT registered
Do videographers charge VAT?
You only charge VAT once registered, which is compulsory when taxable turnover passes £90,000 in any rolling 12 months. Below that, show no VAT line and no VAT number. Once registered, this work is standard rated at 20%, including work for clients outside the UK in some cases, so check the place of supply rules for overseas clients.
On the Flat Rate Scheme the sector for videographers is usually “Film, radio, television or video production” at 13% of VAT-inclusive turnover, with a 1% discount in the first year of registration. If you spend little on goods you may be a limited cost trader and have to use 16.5% instead. The scheme suits businesses with few VAT-able costs; check it against the standard method with the VAT calculator before joining.
Source: GOV.UK: Invoicing and taking payment from customers; GOV.UK: VAT Flat Rate Scheme, how much you pay. Last updated .
Frequently asked questions
- How do videographers price a project?
- By the day for filming (£450 to £1,100 with kit in 2026) and by the day or fixed fee for editing, plus pass-through costs. A simple corporate film with one filming day and three edit days lands around £2,000 to £3,500. Weddings are packaged at £1,500 to £4,000 depending on coverage.
- Should a videographer release files before payment?
- No. Deliver a watermarked review version for approval and release final files once the balance clears. Put that condition on the invoice. It is the single most effective way to avoid late payment in video work.
- Do videographers charge VAT?
- Only once registered, above £90,000 turnover. A registered videographer charges 20% on filming, editing and recharged costs. The flat rate scheme sector for film and video production is 13%.
More creative and media templates
- Photographer invoice template
- Wedding photographer invoice template
- Video editor invoice template
- Graphic designer invoice template
- Illustrator invoice template
- Animator invoice template
Other trades
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Cite this page: “Videographer invoice template (free UK example)”, SoleKit, https://solekit.co.uk/invoice-template/videographer