Jeweller invoice template
A worked example for jewellers in the retail, repair and other trades category, with 2026 prices and the VAT rules that apply.
A jeweller invoice should show a unique invoice number, your name and address, the client's details, the date, each item of work with its price, and the total due. Jewellers typically ask for payment on receipt and take a 50% deposit. VAT at 20% is added only if you are VAT registered.
Example jeweller invoice
Dated 1 October 2026 with payment due on receipt and a 50% deposit already received. Names and prices are fictional.
Invoice
INV-0042
From
R. Rossi
Jeweller
Unit 9, Orchard Business Park
Nottingham
NG7 5FG
Bill to
Mrs J. Okonkwo
14 Elm Road
Reading
RG2 8QT
- Invoice date
- 1 October 2026
- Due date
- On receipt
- Terms
- Payment on receipt
- Reference
- Jeweller work, October 2026
| Description | Qty | Unit price | VAT | Amount |
|---|---|---|---|---|
| Bespoke engagement ring, platinum, 0.7 ct lab-grown diamond, per design sketch | 1 ring | £2,650.00 | 20% | £2,650.00 |
| Hallmarking, assay office | 1 item | £18.00 | 20% | £18.00 |
| Ring resize, 18 ct gold, down two sizes | 1 item | £55.00 | 20% | £55.00 |
| Rhodium plate white gold wedding band | 1 item | £40.00 | 20% | £40.00 |
- Subtotal
- £2,763.00
- VAT at 20%
- £552.60
- Total
- £3,315.60
- Less deposit received (50%)
- -£1,657.80
- Balance due
- £1,657.80
Typical rates for jewellers
Guide figures for 2026. Rates vary by region and experience; the VAT figures come from the 2026-27 tax year data.
| Item | Typical figure |
|---|---|
| Typical hourly rate | £35 to £70 |
| Typical day rate | Not usually quoted |
| Payment terms | On receipt |
| Deposit | 50% up front |
| VAT flat rate sector | Retailing not listed elsewhere (7.5%) |
| VAT registration threshold | £90,000 taxable turnover in 12 months |
How do jewellers usually invoice?
Jewellers take a deposit of around 50% on bespoke commissions when the design is approved and stones are sourced, with the balance on collection, and invoice repairs and resizing at a fixed price paid when the piece is collected. The metal, stone specification and hallmark are stated on the invoice because it serves as the valuation record for insurance. Retail sales go through the till with a receipt.
Jewellers in this example are paid on receipt, after a 50% deposit taken before the work starts. Hourly rates run from £35 to £70.
What should a jeweller put on an invoice?
Beyond the legal basics, jewellers should:
- State the metal, carat, stone type, weight and grading on the invoice; insurers rely on it.
- Take 50% on design approval and the balance on collection.
- List hallmarking and any certificate (GIA, IGI) as separate lines.
- Offer a separate insurance valuation document and charge for it.
Every UK invoice, whatever the trade, must also show:
- a unique, sequential invoice number
- your business name and address (and company number if you trade as a limited company)
- the client’s name and address
- the invoice date and, for VAT invoices, the date of supply if different
- a clear description of each item of work or goods
- the amount due and when it must be paid
- your VAT number, the VAT rate per line and the VAT total, if you are VAT registered
Do jewellers charge VAT?
Jewellery and repairs are standard rated at 20% once you are VAT registered, which is compulsory above £90,000 turnover; precious metal and stone costs push most working jewellers over it. Investment gold coins and bars are exempt, but jewellery never is. Below the threshold you charge no VAT. Hallmarking is required for items above the exemption weights and the assay office charge is a cost you can pass on.
On the Flat Rate Scheme the sector for jewellers is usually “Retailing not listed elsewhere” at 7.5% of VAT-inclusive turnover, with a 1% discount in the first year of registration. If you spend little on goods you may be a limited cost trader and have to use 16.5% instead. The scheme suits businesses with few VAT-able costs; check it against the standard method with the VAT calculator before joining.
Source: GOV.UK: Invoicing and taking payment from customers; GOV.UK: VAT Flat Rate Scheme, how much you pay. Last updated .
Frequently asked questions
- How much deposit does a jeweller take on a bespoke ring?
- Half on design approval is standard, because the stone is sourced and the metal cast for that customer. The balance is paid on collection. Put the design reference and the stone specification on the deposit invoice so the commission is defined.
- Do jewellers charge VAT?
- Yes at 20% once registered, which most are because materials push turnover over £90,000. Jewellery is always standard rated; only investment gold bars and coins are exempt. The flat rate sector for retail not listed elsewhere is 7.5%, but high material costs make the scheme unsuitable for most makers.
- Can a jeweller's invoice be used for insurance?
- It can support a claim if it describes the piece fully, but insurers usually want a separate valuation for items over about £1,500, updated every few years. Offer a valuation document as a separate service with its own fee. Keep a photo of the piece with the invoice.
More retail, repair and other trades templates
- Tailor invoice template
- Seamstress invoice template
- Upholsterer invoice template
- Furniture maker invoice template
- Welder invoice template
- Phone repairer invoice template
Other trades
Tools for jewellers
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Cite this page: “Jeweller invoice template (free UK example)”, SoleKit, https://solekit.co.uk/invoice-template/jeweller