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Phone repairer invoice template

A worked example for phone repairers in the retail, repair and other trades category, with 2026 prices and the VAT rules that apply.

A phone repairer invoice should show a unique invoice number, your name and address, the client's details, the date, each item of work with its price, and the total due. Phone repairers typically ask for payment on receipt. VAT at 20% is added only if you are VAT registered.

Example phone repairer invoice

Dated 1 October 2026 with payment due on receipt. Names and prices are fictional.

Invoice

INV-0042

Example

From

A. Begum

Phone repairer

88 Victoria Road

Manchester

M14 7KL

Bill to

Mr and Mrs D. Walsh

3 Beech Close

Harrogate

HG2 9PR

Invoice date
1 October 2026
Due date
On receipt
Terms
Payment on receipt
Reference
Phone repairer work, October 2026
DescriptionQtyUnit priceVATAmount
iPhone 15 screen replacement, including screen1 repair£139.0020%£139.00
Battery replacement, Samsung S231 repair£69.0020%£69.00
Diagnostic (water damage), non-refundable1 fixed£25.0020%£25.00
Subtotal
£233.00
VAT at 20%
£46.60
Total
£279.60
Fictional names and prices for illustration. Payment by bank transfer to the account shown on your real invoice. Payment is due on receipt.
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Typical rates for phone repairers

Guide figures for 2026. Rates vary by region and experience; the VAT figures come from the 2026-27 tax year data.

ItemTypical figure
Typical hourly rate£30 to £55
Typical day rateNot usually quoted
Payment termsOn receipt
DepositNot usually taken
VAT flat rate sectorRepairing personal or household goods (10%)
VAT registration threshold£90,000 taxable turnover in 12 months

How do phone repairers usually invoice?

Phone repairers charge fixed prices per repair that include the part, paid on collection with the invoice as the receipt and warranty record, and a non-refundable diagnostic fee for water damage and faults that may not be fixable. The device model, IMEI and the part grade (original, OEM or aftermarket) are stated because warranty claims depend on them. Business customers with staff phones are invoiced monthly.

Phone repairers in this example are paid on receipt. Hourly rates run from £30 to £55.

What should a phone repairer put on an invoice?

Beyond the legal basics, phone repairers should:

  • Record the device model and IMEI on the invoice; it is the warranty record.
  • State the part grade fitted (genuine, OEM, aftermarket) and the warranty period.
  • Charge diagnostics as a non-refundable line for faults that may not be repairable.
  • Note that data was not backed up by you unless the customer paid for a backup service.

Every UK invoice, whatever the trade, must also show:

  • a unique, sequential invoice number
  • your business name and address (and company number if you trade as a limited company)
  • the client’s name and address
  • the invoice date and, for VAT invoices, the date of supply if different
  • a clear description of each item of work or goods
  • the amount due and when it must be paid
  • your VAT number, the VAT rate per line and the VAT total, if you are VAT registered

Do phone repairers charge VAT?

You only charge VAT once registered, which is compulsory when taxable turnover passes £90,000 in any rolling 12 months. Below that, show no VAT line and no VAT number. Once registered, this work is standard rated at 20%.

On the Flat Rate Scheme the sector for phone repairers is usually “Repairing personal or household goods” at 10% of VAT-inclusive turnover, with a 1% discount in the first year of registration. If you spend little on goods you may be a limited cost trader and have to use 16.5% instead. The scheme suits businesses with few VAT-able costs; check it against the standard method with the VAT calculator before joining.

Source: GOV.UK: Invoicing and taking payment from customers; GOV.UK: VAT Flat Rate Scheme, how much you pay. Last updated .

Frequently asked questions

How much does a phone screen repair cost?
In 2026, £90 to £180 for recent iPhones and £80 to £220 for flagship Android models depending on part grade, with batteries at £50 to £90. Independent shops are 30% to 50% cheaper than manufacturer repairs. Diagnostics for water damage are £20 to £40.
Do phone repair shops charge VAT?
A one-person repair business is often below the £90,000 threshold and charges no VAT. Shops with higher volume or accessory sales are registered and charge 20% on repairs and parts. The flat rate sector for repairing personal goods is 10%.
What warranty should a phone repairer give?
Most offer 3 to 12 months on the part and workmanship, excluding physical damage and liquid, and state it on the invoice with the IMEI. Consumer law requires repairs to be carried out with reasonable care regardless of the stated warranty. Keep the old part for a short period in case of dispute.

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Cite this page: “Phone repairer invoice template (free UK example)”, SoleKit, https://solekit.co.uk/invoice-template/phone-repairer