Nutritionist invoice template

How do nutritionists usually invoice?

Nutritionists charge a longer initial consultation that includes a written plan, followed by shorter follow-ups, and sell programmes of several weeks paid in advance that bundle sessions with meal plans and messaging support. Laboratory test kits ordered for clients are recharged at cost or billed by the lab directly. Corporate wellbeing talks and clinic work are invoiced on 30 day terms.

Nutritionists in this example are paid on receipt. Hourly rates run from £50 to £120.

What should a nutritionist put on an invoice?

Beyond the legal basics, nutritionists should:

• State what the initial consultation includes (plan, follow-up email) to justify the higher fee.
• List programme contents and duration, and take payment before it starts.
• Recharge test kits at cost on a separate line, or have the lab bill the client.
• State your professional registration (AfN, BANT, HCPC) on the invoice; it affects both credibility and VAT.

Every UK invoice, whatever the trade, must also show:

• a unique, sequential invoice number
• your business name and address (and company number if you trade as a limited company)
• the client’s name and address
• the invoice date and, for VAT invoices, the date of supply if different
• a clear description of each item of work or goods
• the amount due and when it must be paid
• your VAT number, the VAT rate per line and the VAT total, if you are VAT registered

Do nutritionists charge VAT?

Nutrition advice is only VAT exempt when provided by a dietitian registered with the HCPC as medical care. Nutritionist is not a protected title and registration with the AfN or BANT is voluntary, so a nutritionist's consultations are standard rated at 20% once VAT registered, which is compulsory above £90,000 turnover. Most sole practitioners are below it and charge no VAT.

On the Flat Rate Scheme the sector for nutritionists is usually “Any other activity not listed elsewhere” at 12% of VAT-inclusive turnover, with a 1% discount in the first year of registration. If you spend little on goods you may be a limited cost trader and have to use 16.5% instead. The scheme suits businesses with few VAT-able costs; check it against the standard method with the VAT calculator before joining.