Window cleaner invoice template
A worked example for window cleaners in the home, garden and cleaning category, with 2026 prices and the VAT rules that apply.
A window cleaner invoice should show a unique invoice number, your name and address, the client's details, the date, each item of work with its price, and the total due. Window cleaners typically allow 7 days to pay. VAT at 20% is added only if you are VAT registered.
Example window cleaner invoice
Dated 1 October 2026 with 7 day terms. Names and prices are fictional.
Invoice
INV-0042
From
D. Hughes
Window cleaner
88 Victoria Road
Manchester
M14 7KL
Bill to
Ms P. Lindqvist
Flat 6, 27 Park Avenue
Bristol
BS8 1LN
- Invoice date
- 1 October 2026
- Due date
- 8 October 2026
- Terms
- 7 days
- Reference
- Window cleaner work, October 2026
| Description | Qty | Unit price | VAT | Amount |
|---|---|---|---|---|
| Exterior window clean, 3 bed semi, 4 weekly round, visits 2 and 30 October | 2 visits | £18.00 | 20% | £36.00 |
| Conservatory roof clean | 1 fixed | £65.00 | 20% | £65.00 |
| Fascia and soffit clean, front and rear | 1 fixed | £90.00 | 20% | £90.00 |
- Subtotal
- £191.00
- VAT at 20%
- £38.20
- Total
- £229.20
Typical rates for window cleaners
Guide figures for 2026. Rates vary by region and experience; the VAT figures come from the 2026-27 tax year data.
| Item | Typical figure |
|---|---|
| Typical hourly rate | £20 to £35 |
| Typical day rate | Not usually quoted |
| Payment terms | 7 days |
| Deposit | Not usually taken |
| VAT flat rate sector | Any other activity not listed elsewhere (12%) |
| VAT registration threshold | £90,000 taxable turnover in 12 months |
How do window cleaners usually invoice?
Window cleaners run a round and charge a fixed price per visit by house type, collecting by bank transfer, card link or GoCardless after each clean rather than raising a formal invoice every time. A monthly statement listing the visit dates serves as the invoice for households that need one, and commercial customers such as shops and offices get a monthly invoice on 14 or 30 day terms. Add-ons like conservatory roofs, gutters and fascias are priced per job.
Window cleaners in this example give the customer 7 days to pay. Hourly rates run from £20 to £35.
What should a window cleaner put on an invoice?
Beyond the legal basics, window cleaners should:
- Show the visit dates on a monthly invoice or statement so customers can see they were cleaned when they were out.
- Keep add-ons such as conservatory roofs and fascias as separate lines from the regular round price.
- State the round frequency (4 weekly, 8 weekly) and the price per visit.
- Note any access issues (locked gate, no rear access) and whether a partial clean was charged at a reduced rate.
Every UK invoice, whatever the trade, must also show:
- a unique, sequential invoice number
- your business name and address (and company number if you trade as a limited company)
- the client’s name and address
- the invoice date and, for VAT invoices, the date of supply if different
- a clear description of each item of work or goods
- the amount due and when it must be paid
- your VAT number, the VAT rate per line and the VAT total, if you are VAT registered
Do window cleaners charge VAT?
You only charge VAT once registered, which is compulsory when taxable turnover passes £90,000 in any rolling 12 months. Below that, show no VAT line and no VAT number. Once registered, this work is standard rated at 20%.
On the Flat Rate Scheme the sector for window cleaners is usually “Any other activity not listed elsewhere” at 12% of VAT-inclusive turnover, with a 1% discount in the first year of registration. If you spend little on goods you may be a limited cost trader and have to use 16.5% instead. The scheme suits businesses with few VAT-able costs; check it against the standard method with the VAT calculator before joining.
Source: GOV.UK: Invoicing and taking payment from customers; GOV.UK: VAT Flat Rate Scheme, how much you pay. Last updated .
Frequently asked questions
- Do I charge VAT as a window cleaner?
- Only once your turnover passes £90,000 in 12 months, which a single round rarely reaches. Below that, charge the net price and show no VAT. A window cleaning business with two or three vans usually is registered and adds 20%, which domestic customers cannot reclaim.
- Does a window cleaner need to issue an invoice for every visit?
- No. Households do not need an invoice unless they ask, but you must keep a record of every payment for your tax return. A monthly statement listing visits and payments is the easiest way. Businesses, landlords and managing agents need a proper invoice each month.
- How much do window cleaners charge per visit?
- Around £12 to £20 for a terraced or semi-detached house and £20 to £35 for a detached house on a four weekly round in 2026, with pure water pole systems allowing more houses per day. First cleans are often charged at double the round price because of built-up dirt. Commercial glass is priced per visit based on frontage.
More home, garden and cleaning templates
- Cleaner invoice template
- Commercial cleaner invoice template
- End of tenancy cleaner invoice template
- Oven cleaner invoice template
- Gutter cleaner invoice template
- Pressure washer invoice template
Other trades
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Cite this page: “Window cleaner invoice template (free UK example)”, SoleKit, https://solekit.co.uk/invoice-template/window-cleaner