Appliance repairer invoice template

How do appliance repairers usually invoice?

Appliance repairers charge a diagnostic call-out that covers the first visit and typically the first half hour of labour, then invoice parts at cost plus a margin and extra labour by the half hour. Many jobs need a part ordered and a second visit, which is covered by the original call-out fee. Payment is taken on completion by card, with landlords and letting agents on monthly 30 day terms.

Appliance repairers in this example are paid on receipt. Hourly rates run from £45 to £75.

What should a appliance repairer put on an invoice?

Beyond the legal basics, appliance repairers should:

• State the call-out fee and what it includes (diagnosis, first 30 minutes, return visit to fit ordered parts).
• List each part with the manufacturer part number so the customer can check the price.
• Record the appliance make, model and serial number for warranty and future reference.
• For agents, include the property address and the tenant's name.

Every UK invoice, whatever the trade, must also show:

• a unique, sequential invoice number
• your business name and address (and company number if you trade as a limited company)
• the client’s name and address
• the invoice date and, for VAT invoices, the date of supply if different
• a clear description of each item of work or goods
• the amount due and when it must be paid
• your VAT number, the VAT rate per line and the VAT total, if you are VAT registered

Do appliance repairers charge VAT?

You only charge VAT once registered, which is compulsory when taxable turnover passes £90,000 in any rolling 12 months. Below that, show no VAT line and no VAT number. Once registered, this work is standard rated at 20%.

On the Flat Rate Scheme the sector for appliance repairers is usually “Repairing personal or household goods” at 10% of VAT-inclusive turnover, with a 1% discount in the first year of registration. If you spend little on goods you may be a limited cost trader and have to use 16.5% instead. The scheme suits businesses with few VAT-able costs; check it against the standard method with the VAT calculator before joining.